Team
The rota, the work, the payroll, the people.
Flight builds the rota against the covers, turns it into each shift’s worklist, and sends payroll to Xero in one approval.
Step 1: Rota
Illustrative — not customer dataTuesday rotaEvening · RiversideSam · FOH16:00–23:00Priya · Kitchen14:00–23:00Tom · Kitchen16:00–22:00Ali · Bar17:00–23:30DraftDraft saved · 10:42Step 2: Today’s work (prep, deliveries, checks)
Illustrative — not customer dataEvening shift · today’s workTeamPrep: veg, gravy, dessertsStockDairy delivery · 16:30ComplianceWalk-in check · 17:00ComplianceClosing checks · 23:00Step 3: The team works through it
Illustrative — not customer dataYour work · PriyaVeg prepGravyDairy deliveryDessertsMark doneStep 4: The manager sees progress
Illustrative — not customer dataEvening progressTeam progressPriya3 of 4Tom2 of 3Sam1 of 3Ali1 of 2Sign off the daySign off
Just say it
“Veg prep's done. Gravy's on.”
Illustrative — not customer data
TeamUpdated
Your work · PriyaVeg prepDone 16:20
GravyIn progress
Manager sees itLive
Confirm
Just say it
“Veg prep's done. Gravy's on.”
Illustrative — not customer data
TeamUpdated
Your work · PriyaVeg prepDone 16:20
GravyIn progress
Manager sees itLive
Confirm
The rota, against the work and the covers.
Build the rota with tonight’s covers forecast, the prep, deliveries and checks, and last week’s labour in view.
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Covers forecast
Prep
Deliveries
Dairy delivery 16:30
Checks
Walk-in check 17:00Closing checks 23:00
Priya · Kitchen
Tom · Kitchen
Sam · FOH
Ali · Bar
58 covers 27% of sales Unavailable
Team
Prep short-handed 14:00–16:0012141618202200
Covers forecast
Prep
Deliveries
Dairy
Checks
Walk-inClosing
Priya · Kitchen
Tom · Kitchen
Sam · FOH
Ali · Bar
Team
Prep short-handed 14:00–16:00Payroll, paperwork and a voice for the team.
Hours come from the rota and tips are split by your own policy, so payroll goes to Xero in one approval. Each person has one file: contract, right to work, certificates and holiday. And staff can speak up anonymously.
1Payday in one approval
Illustrative — not customer data
TeamReady to approve
Payroll · 14–27 SepHours from the rota
Tronc
Holiday and sick pay
Starters and leavers
Checked first
Approve and send to XeroReview
2One file per person
Illustrative — not customer data
TeamComplete
Priya Shah · Chef de partieContract
Right to work
Payroll details
Food hygiene level 2
Holiday
Send a contract changeDocuments
3Said anonymously
Illustrative — not customer data
TeamAnonymous
Team voice · SeptemberRotas land late for the weekend
Kitchen too hot on the pass
The new close checklist works
“Could weekend rotas be out by Monday?”
Reply to the teamAdd to Today
1Payday in one approval
Illustrative — not customer data
TeamReady to approve
Payroll · 14–27 SepHours from the rota
Tronc
Holiday and sick pay
Starters and leavers
Checked first
Approve and send to XeroReview
2One file per person
Illustrative — not customer data
TeamComplete
Priya Shah · Chef de partieContract
Right to work
Payroll details
Food hygiene level 2
Holiday
Send a contract changeDocuments
3Said anonymously
Illustrative — not customer data
TeamAnonymous
Team voice · SeptemberRotas land late for the weekend
Kitchen too hot on the pass
The new close checklist works
“Could weekend rotas be out by Monday?”
Reply to the teamAdd to Today
What it does
- Builds each shift's worklist from real prep lists, deliveries and checks.
- Staff see their own work. Managers see the team's progress.
- Rota drafts are saved as you make them, and new starters onboard with a simple form.
- Payroll to Xero in one approval, one file per person with their contract and right to work, and anonymous feedback from the team.
Coming next, built but not yet switched on: a staff app.
Coming next, in development: Flight Crew, missions the manager approves before service and a match report for the whole crew after it.
You approve
Managers own the rota and sign off the day.
Works with
- Planday
- Xero (payroll)
It lands in Today
One line in Today, with an owner and a deadline.
Illustrative — not customer data
Today · Riverside
ComplianceWalk-in 2 above 8°C
StockCost rise on 3 lines
GuestsCallback: party of 12
TeamPrep list short-handed
GrowthDraft campaign to review
Illustrative — not customer data
Today · Riverside
ComplianceWalk-in 2 above 8°C
StockCost rise on 3 lines
GuestsCallback: party of 12
TeamPrep list short-handed
GrowthDraft campaign to review